Solution · Recruitment and onboarding
From open role to productive employee, on one pipeline
Requisitions, candidates, offers and onboarding tasks connect, so an accepted offer becomes a new employee record and a checklist automatically.
Problems this solves
Hiring tracked in spreadsheets
Candidates and stages are hard to see, and duplicates are common.
Offers without proper approval
Approvals happen informally and are not recorded.
Onboarding starts late
HR, IT and managers are told about a new hire too late to prepare.
Who it is for
- Talent acquisition teams
- Hiring managers
- HR and IT preparing for day one
What it includes
Real, shipped capabilities from the HCM modules behind this solution.
Recruitment
Job Requisitions
Real approval workflow with a budget-threshold escalation step — a costly requisition gets an extra sign-off automatically.
Recruitment
Candidates & Applications
A candidate is one ongoing record, separate from any single application — the same person applying to three roles over two years stays one profile.
Recruitment
Screening & Interviews
A structured evaluation stage before interviews, plus interview panels you can reuse across openings instead of re-picking interviewers every time.
Recruitment
Offers & Approvals
A real multi-stage offer approval chain — Hiring Manager, HR, and Finance where applicable — before an offer goes out.
Recruitment
Background Verification
Education, employment, criminal, reference and address checks tracked as their own items once a candidate accepts.
Recruitment
Agencies & Sources
Track which external agencies and which channels are actually bringing in candidates who get hired, not just applications.
Onboarding
New Joiners & Dashboard
Real status and risk scoring per onboarding, calculated from actual checklist progress — not set by hand.
Onboarding
Templates & Checklists
Reusable checklist templates, cloned into a real per-employee instance that tracks completion and recalculates risk.
Onboarding
Document Collection & Verification
Real DMS-backed uploads with a full Verify/Reject/Waive lifecycle, plus verification cases with individually-decided checks.
Modules behind this solution:Recruitment, Onboarding.
Frequently asked questions
Is the candidate pool separate from open applications?
Yes — a Candidate is one person's ongoing profile; an Application is their participation in one specific opening. The same person can apply to multiple roles over time without duplicate records.
Does an offer really need multi-party approval, or is that just a status field?
It's a real approval chain — Hiring Manager, then HR, then Finance where the offer meets the configured criteria — not a single status flag anyone can flip.
Does Onboarding cover pre-hire readiness too?
No — that's deliberately Prejoining and Joining, in the Employee module. Onboarding starts once someone is marked active, covering the weeks after Day 1.
How is risk status calculated?
An overdue pending or in-progress checklist item flips the parent onboarding record to At Risk automatically — it's not a manual flag a coordinator has to remember to set.
See recruitment in Spark ERP
Tell us about your team and we will show you how this works with your processes.